Staff and Student Hiring Process - Rutgers

Student Hiring Process

*Faculty Affairs & Personnel Administration will assist with the workflow process in ROCS, if needed

Departments Prepares Position Hiring Packet and Provides to FACULTY AFFAIRS & PERSONNEL ADMINISTRATION Note: Before beginning this process, confirm the position is approved for hire or replacement.
	New Positions and Replacements	Staff Position Transaction Form (SPTF) add UHR link Department Org Chart Justification Memo RBHS Job Description – link to RBHS
	Graduate Assistants	Staff Position Transaction Form (SPTF) RBHS Job Description
	Student Assistants	Staff Position Transaction Form (SPTF) RBHS Job Description Payroll Sheet
FACULTY AFFAIRS & PERSONNEL ADMINISTRATION Enters in ROCS and Obtains Approvals
	FACULTY AFFAIRS & PERSONNEL ADMINISTRATION reviews packet and obtains signatures on the SPTF from the Dean and Finance for completion and enters into ROCS.
	Packet is forwarded for approvals through ROCS	SHP Finance SHP Dean Chancellor Rutgers UHR Compensation Rutgers UHR Generalist
	FACULTY AFFAIRS & PERSONNEL ADMINISTRATION works with hiring manager and UHR Compensation to secure title and grade/range of position if needed
	UHR Compensation approves Job Description then forwards to Generalist
	UHR Generalist posts position in ROCS (Also automatically posts on Indeed and Higher Ed.com).	Positions will be posted for 30 days. Extensions need to be requested
Department Interviews and Selects Final Candidate
	Hiring Department reviews candidate resumes through the ROCS system	All candidates formally interviewed need to have applied through ROCS
	Candidates chosen to be interviewed are moved to “UHR Qualification Review” in ROCS
	UHR/EEO office reviews candidates and approves for interview	Hiring Mgr. will receive approvals via email.
	Department schedules and conducts interviews
	After interviews are complete, candidates are classified in ROCS as “Not Selected” or “Finalist”	Candidate must be selected as finalist before UHR will proceed with an offer.
UHR Makes Offer, Obtains Clearance , and Confirms Start Date
	UHR will contact Hiring Manger to confirm Salary Offer and reach out to candidate.	Only UHR can make an official offer for staff positions
	UHR will negotiate between hiring department and candidate, if needed.
	UHR sends initial offer letter to candidate with approved salary
	Candidate sends back signed offer letter to UHR
	UHR works directly with candidate to obtain CBC and Medical Clearance	Hiring manager will be notified if issue identified
	Once clearance is obtained, official start date identified with department and final offer letter sent to candidate.
	Signed offer letter returned to UHR
SHP Prepares to On-Board
Refer to On-Boarding Checklist
Department confirms start date with Faculty Affairs & Personnel Administration

CONTACT INFORMATION

65 Bergen Street, Suite 120, Newark, NJ 07107-1709

Admissions: 973-972-5454 Dean's office: 973-972-4276 FAX: 973-972-7028

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