Faculty/Staff Onboarding Checklist – Department
*Faculty/Staff Name: _____________________Projected Start Date: _______________
| Done | Prior to day 1: | Person Responsible | RU or SHP Contact/website |
| Signed offer letter | Candidate | FAPA/UHR | |
| Completed medical clearance (waived for online faculty) | Candidate | FAPA | |
| Completed background check | Candidate | FAPA | |
| Completed Employment Verification (I-9) | Candidate | FAPA | |
| Office space identified: Room # _____________ | Chair | Department and Facilities | |
| Identify faculty IT, Phone, Furniture and Key needs | Chair/PD | ||
| Completed “New Employee Set Up Form” to order IT/Phone equipment/Furniture/Keys | Chair/Designee | Contact Name: | |
| Schedule Faculty member for Benefits Orientation (Full Time ONLY)
|
FAPA | Contact Name:
________________________ Orientation Date: ________________________
|
|
| Candidate to Activate Net ID via email received form UHR
(note: Cannot be done prior to start date. UHR sends email up to 48 hours prior to start date. If guest account is needed in advance discuss with…..) |
Candidate | ||
| Established department orientation and school tour | Chair/PD/Designee | ||
| First Week: | |||
| Meet with Department Contact Person | Chair/PD/Designee | Contact Name:
_______________________ |
|
| Get tour of building and office space | Chair/PD/Designee | Contact Name:
_______________________ |
|
| Obtain Office Key | Campus Facilities Coordinator | Contact Name:
_______________________ |
|
| Confirm NetID/Email account activated | Department Admin | ||
| Direct Deposit Set Up (After NetID is activated) | Employee | https://my.rutgers.edu/portal/ | |
| Identification Badge Ordered/Obtained | Employee | http://iam-ipo.rutgers.edu/photosub.php | |
| Registered for parking permit | Employee EXCEPT for Blackwood – See Campus Coordinator | http://go.rutgers.edu/parking | |
| Schedule SHP Admin Orientation | Department/Admin with Miozotis (Mio) Jimenez | mj527@shp.rutgers.edu |
| First 30 days: | |||
| Set up expense account | Employee | Portal – Expense Management Module | |
| Complete Online Mandatory Training | Employee | http://erm.rutgers.edu/ | |
| Complete SHP Administration Orientation | E-mail Miozotis (Mio) Jimenez | mj527@shp.rutgers.edu | |
| Review any additional software needs or access | Approval by Chair | shphelp@shp.rutgers.edu |
65 Bergen Street, Suite 120, Newark, NJ 07107-1709
Admissions: 973-972-5454
Dean's office: 973-972-4276
FAX: 973-972-7028