Student Hiring Process
*Faculty Affairs & Personnel Administration will assist with the workflow process in ROCS, if needed
Departments Prepares Position Hiring Packet and Provides to FACULTY AFFAIRS & PERSONNEL ADMINISTRATION |
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New Positions and Replacements
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Graduate Assistants |
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Student Assistants |
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FACULTY AFFAIRS & PERSONNEL ADMINISTRATION Enters in ROCS and Obtains Approvals | ||
FACULTY AFFAIRS & PERSONNEL ADMINISTRATION reviews packet and obtains signatures on the SPTF from the Dean and Finance for completion and enters into ROCS. | ||
Packet is forwarded for approvals through ROCS |
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FACULTY AFFAIRS & PERSONNEL ADMINISTRATION works with hiring manager and UHR Compensation to secure title and grade/range of position if needed | ||
UHR Compensation approves Job Description then forwards to Generalist | ||
UHR Generalist posts position in ROCS (Also automatically posts on Indeed and Higher Ed.com). |
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Department Interviews and Selects Final Candidate | ||
Hiring Department reviews candidate resumes through the ROCS system |
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Candidates chosen to be interviewed are moved to “UHR Qualification Review” in ROCS | ||
UHR/EEO office reviews candidates and approves for interview |
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Department schedules and conducts interviews | ||
After interviews are complete, candidates are classified in ROCS as “Not Selected” or “Finalist” |
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UHR Makes Offer, Obtains Clearance , and Confirms Start Date | ||
UHR will contact Hiring Manger to confirm Salary Offer and reach out to candidate. |
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UHR will negotiate between hiring department and candidate, if needed. | ||
UHR sends initial offer letter to candidate with approved salary | ||
Candidate sends back signed offer letter to UHR | ||
UHR works directly with candidate to obtain CBC and Medical Clearance |
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Once clearance is obtained, official start date identified with department and final offer letter sent to candidate. | ||
Signed offer letter returned to UHR | ||
SHP Prepares to On-Board | ||
Refer to On-Boarding Checklist | ||
Department confirms start date with Faculty Affairs & Personnel Administration |