Dissertation Procedures

Please see the link below to policy 7.1 “PhD Student Standards” which includes information on:

  • Dissertation Committees / Readers
  • Dissertation Proposal and Format
  • Dissertation Proposal Hearing/Data Collection
  • Dissertation Defense
  • Post Dissertation Requirements and more

Click here to see the policy.

Dissertation Key Reminders

  • Remain active with the Registrar’s Office throughout your dissertation
  • Apply for graduation by the appropriate graduation deadlines
  • Insert your “Final Dissertation Approval” form into your final dissertation file (committee member signatures should not be included)
  • Close out your IRB as soon as possible and submit IRB closure with post dissertation requirements
  • Submit all post dissertation requirements to the Office of Student Affairs before your upcoming graduation date


Students who have successfully defended their dissertations must complete all steps outlined on the PhD Candidate check list.

PhD Dissertation Check List – Candidacy through Graduation (pdf)

Students are required to apply for graduation to Enrollment Management (Registrar’s Office) prior to graduation to be eligible for a scheduled graduation date in May, October, and January (Click here to view the Registrar Office’s deadlines).

PhD Candidates planning to participate in the May commencement ceremony must send notification of their date to defend their dissertation to the public by March 15th. Candidates are expected to defend their dissertation by the latest, 30 days before Commencement. Candidates who have not defended their dissertation by or before 30 days before Commencement, will not be eligible to be hooded at the commencement ceremony in May. These students are eligible to be hooded at the commencement ceremony the following year.

Please see below the required candidacy forms. Approved forms should be forwarded to the Assistant Dean for Student Affairs as they are completed.

Appointment of Dissertation Committee Form (pdf)
Dissertation Proposal Hearing Form (pdf)
Application for Public Dissertation Defense Form (pdf)
Doctoral Dissertation Agreement Form (pdf)
Final Dissertation Approval Form – Committee Chairs, please email Douglas Lomonaco @ lomonado@rutgers.edu to receive this form for completion and submission after defense .

After students have successfully defended and made all required post defense edits, an email should be sent to Douglas Lomonaco (lomonado@rutgers.edu) advising they are ready to move onto the next step. Students will then be advised to submit their dissertation thru RUetd. Once approved for formatting, the Assistant Dean for Student Affairs will contact the student to advise of the final requirements (see below):

Student Affairs will send an email to the student advising the following is needed and should be delivered directly to Student Affairs (student will not be cleared for graduation until all required materials are submitted):

  • Submit via email the final dissertation file (send to lomonado@rutgers.edu)
  • Submit via email Dissertation Abstract (electronic copy acceptable).
  • Submit Proquest Doctoral Dissertation Agreement online with Proquest as well as Purchase 5 copies of bound dissertations (instructions will be sent from Assistant Dean for Student Affairs).

After students have received their bound copies, additional copies may be purchased through ProQuest (Rutgers orders may be placed for May 2014 graduates and beyond).

ProQuest Orders. Orders may be placed for additional copies by visiting ProQuest’s website by clicking here, calling 1-800-521-0600 or emailing disspub@proquest.com

RUetd: Rutgers University Electronic These & Dissertations

All PhD students/graduates at Rutgers University will have their dissertations posted to RUetd.

RUetd is the Rutgers University service for graduate students to submit their theses and dissertations online. All ETDs will be preserved and made permanently available in the RUcore

An ETD is the dissertation or thesis of a research doctoral or master’s student in an electronic format. This format makes the dissertation suitable for machine archives, and allows for worldwide retrieval. In content it is essentially the same as its paper predecessor and meets all the same expectations for style and substance.

Some Benefits of the RU edt are:

  • Provides a technologically advanced medium for conveying materials.
  • You may prepare an ETD by using nearly any word processor or document preparation system, and by incorporating relevant multimedia objects.
  • It is less expensive for you to prepare. By creating an ETD, you avoid the requirement of submitting multiple copies on special paper.
  • ETDs promote greater access to your research.
  • ETDs can be made available to anyone who browses the World Wide Web.

Students who have successfully defended their Dissertation and are ready to send their final document for review for formatting to the Dean for Research, will submit their Dissertation electronically through this process. The Dean for Research will then review the Dissertation through the RUetd system. Once approved, the student will be notified and will be contacted by the Assistant Dean for Student Affairs for information on additional post-dissertation requirements.

Please visit the RU etd FAQ webpage which answers many questions you may have in regards to RU etd.

Some examples of questions within the FAQ are:

  • When will my ETD be published?
  • What should I know about copyright and my ETD?
  • How does the Review Process work?
  • May I make changes to my ETD after it has been permitted?

To visit the FAQ webpage, please click here.

Please visit the RU etd “Tutorial and Preview” web page to view the 5 step process.

Please view the “Tutorial and Preview” by clicking here.

Submissions to RUetd – Rutgers Electronic Theses & Dissertations (RUetd) are made online by registering and completing a simple five-step submission process.

First you have to log in using your NetID and corresponding password. Both NetID and password are transmitted over a secure connection. If your NetID/password do not work when trying to login to RUetd, use the “Contact Us” link to request a guest account.

This document, a user guide for graduate students, describes the applicable features of the RUetd System developed by and in use at Rutgers University. Explained here is the functionality that is available for any author who needs to submit a paper, thesis, dissertation or similar project in electronic format that documents work performed for an advanced degree.

To view the RU etd Student Guide, please click here.

To search for SHP graduates’ dissertations, utilize the link below and enter name, program, or date. You can also search by keywords or last initial.