A student on Maintaining Matriculation status is defined as a student who is approved to complete unfinished work required for courses from previous semesters, but is not involved in any academic enhancement outside their usual curriculum. Such a student is not taking any new courses but will be registered for the School-specific version of a course entitled “Maintaining Matriculation”.
Examples of students eligible for Maintaining Matriculation:
• Student who is working on an Incomplete(s) from a previous term.
• Student who is awaiting graduation due to missing a graduation date or studying for passage of board exams.
Students wishing to be placed on Maintaining Matriculation should submit an Electronic Maintaining Matriculation Form (Click Here for instructions)
** This form will be forwarded to your Program Director for approval. Completion of this form and receiving approval from your department will enable SHP to accurately report students as active in their current program **
Students who file for Maintaining Matriculation will be assessed a $100 administrative fee.
Any student who wishes to request a Leave of Absence (LOA) must submit a completed Leave of Absence form to their program director for approval indicating the reasons for the request. LOA must be requested before the end of the Add/Drop period unless there are extenuating circumstances (such as medical or military) that prohibits a student from completing the term. This form is available through the Office of Enrollment Management on the SHP website at: Electronic Leave of Absence form (Click here for instructions) . The student must indicate the reason for the request (medical, personal, or military). If the request is based on medical reasons, the student is required to provide documentation from their physician. The documentation need only address the issues affecting the student’s ability to perform essential duties (as outlined by the program) and not sensitive medical information. Students should consult with their program director regarding the essential duties of the program.
Once the LOA is approved by the program director, the LOA form will be sent to the Office of Enrollment Management. The date the form is approved by the program director and received by Enrollment Management is the date the student will be placed on LOA. Enrollment Management will confirm the LOA request decision via email to the student and provide the date by which the student must return to school. A Leave of Absence may be granted for a period of up to one academic year per request. Students who do not return after the expiration of the Leave of Absence will be administratively withdrawn due to inactivity. Students who are granted an LOA during the course withdrawal period (after the Add/Drop period ends) will receive W grades in all enrolled courses on their academic transcript and will be assessed a refund according to the withdrawal schedule.
When a student wishes to return from an LOA, they must submit a return from LOA request form. This form is available through the Office of Enrollment Management on the SHP website at: Electronic Leave of Absence form (Click here for instructions) The return from LOA request must be submitted and approved by the student’s program director. Students are required to fulfil all conditions set by the program director to return from a LOA. The Program Director may deny return from a LOA if all conditions for return have not been met. Likewise, the Office of Enrollment Management may deny return from a LOA, if the student has not obtained a Program Director’s written confirmation that all conditions established for the Leave of Absence have been met. Return will also be denied if there is outstanding tuition or fees, or other encumbrances exist.
A student wishing to officially withdraw from the school must consult with their Program Director, complete the Program Withdrawal and Course Withdrawal Form and forward to the Registrar’s office. The form will be forwarded to your program for approval.
Students with outstanding balances are not entitled to receive, or to have sent on their behalf, transcripts of their academic work until such encumbrances are satisfied. An exit interview may be scheduled with various departments (i.e. Financial Aid, Student Loans…).
Once the Program has approved the withdrawal and all encumbrances have been met, the withdrawal will be processed and the student’s graduation fee will be reversed and distributed if applicable.
Students are encouraged to call the Office of Enrollment Management- Registrar’s Office at 973 972-5454 if they have any questions regarding their status.