Important Information

We have compiled important information for our students below.

  • Satisfactory Academic Progress
  • FERPA
  • FAQ
  • Student Handbook
  • VA Program Certification
  • Transcripts Request
  • De-Registration Process
  • State Authorization

If you have questions about the information on this page, contact Enrollment Management at 973-972-5454.

Students must make satisfactory progress toward completion of program requirements for graduation within the maximum time-frame listed on the school policy .

Disclosure Of Student Records – FERPA

No information from records, files and documents, and other materials which contain information directly related to a student, and which are maintained by Rutgers or by a person acting for Rutgers shall be disclosed to individuals outside the University without the consent of the student in writing, except pursuant to lawful subpoena or court order or in the case of specifically designated educational and governmental officials as required by P.L. 93-380 (The Family Educational Rights and Privacy Act of 1974).

It is the policy of the School of Health Professions to forward educational records upon the written request of the student or at the request of another educational institution which states in writing that the student has applied for admission. The School shall request authorization from the student to release records to any individual, agency, or institution except as outlined in Disclosure of Student Records.

A. Student Rights

The Family Educational Rights and Privacy Act (FERPA) affords students certain student’s rights with respect to their educational records. They are:

1. The right to inspect and review the student’s education records within 45 days of the day an appropriate University official receives a written request for access.
2. Students should submit to the Registrar, Financial Aid Director, Associate Dean, or other appropriate University or School official written requests that identify the record(s) they wish to inspect.

3. The right to request the amendment of education records that the student believes are inaccurate or misleading.
Students may ask the University to amend a record that they believe is inaccurate or misleading. They shall write the University official responsible for the record, clearly identify the part of the records they want changed, and specify why it is inaccurate or misleading.
If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

4. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception that permits disclosure without consent it disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); an administrator or faculty member from an institution with which Rutgers has an academic or clinical affiliation who has legitimate educational interest; a person serving on the Board of Trustees; or a student serving on an official committee, such as disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate interest if the official needs to review and education record in order to fulfill his or her professional responsibility.
Upon request, the University discloses education records without consent to officials of another school in which a student is, seeks, or intends to enroll.
Rutgers reserves the right to release directory information without prior written consent of a student unless notified in writing to the contrary. The following items are considered by Rutgers as Directory Information: name, date and place of birth, addresses (including electronic), phone numbers, field(s), dates of attendance, participation in official recognized activities, degrees, awards and honors received, previous school attended, photographs, internship, residency or other post-completion placements.

5. The right to file a complaint with the U.S. Department of Education concerning alleged failures by State University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:

Family Policy Compliance Office
U.S. Department of Education
600 Independence Avenue, SW
Washington , D.C. 20202-4605

SHP shall not allow a student access to:

(a) Financial records of his or her parents.

(b) Confidential letter and confidential statements of records placed in the education record prior to January 1, 1975 if the letters and statements were predicated as being confidential.

(c) Confidential letters and confidential statements of records after January 1, 1975 concerning admission, application for employment or receipt of an honor, provided that the student has waived his or her right to access.

Rutgers reserves the right to deny copies of transcripts of records in the following situations:

i. the student has an unpaid financial obligation to the University/School; and,
ii. There is an unresolved disciplinary action against the student.

  • To Third Party
    Information from educational records may be released without a student’s consent to others under the following circumstances:1. Rutgers faculty and/or staff members determined by the University to have legitimate educational interest in the requisitioned records.
    2. Appropriate officials of other colleges for students enrolled in programs with which Rutgers is conjoined.
    3. Appropriate financial aid personnel in connection with an application for or receipt of financial aid.
    4. Parents of dependent students.
    5. Under a subpoena, by lawful authorities. Authorized federal officials to include those auditing federal supported education programs as well as state officials who by statue are required to gather information from student records.
    6. In an emergency, if the knowledge obtained from the student’s record is necessary to protect the health or safety of the student or other persons.

Click here for the University Policy on the Family Educational Rights and Privacy Act

Please follow the self-apply, self-pay instructions found here . The current fee for the Criminal Background Check is $75.  Please confirm that your program requires the Criminal Background Check before applying. There are no refunds for those who apply for this service and pay in error.

If you have not completed a CBC and need to do so, please follow along with the NEW student process (above).

If you have completed/paid the CBC at the time of entry and need an updated CBC, please submit the below two forms.

Enrolled Student Disclosure and Authorization Form

If you completed a Criminal Background Check and need a verification report of the results for your clinical site, please email shrpadm@shp.rutgers.edu indicating the approximate month and year in which your search was completed.

Programs Requiring CBC:

Allied Health Technologies:

Diagnostic Medical Sonography
Cardiac Sonography
Vascular Sonography
Nuclear Medicine Technology

Clinical Laboratory Sciences:

Cytotechnology
Medical laboratory Sciences
Clinical Laboratory Sciences (DCLS)
Clinical Nutrition (MS & DCN)
Diagnostic Imaging Technologies
Dietetic Internship
Health Information Management
Health Sciences (PhD, MS, BS – all concentrations)
Health Care Management
Medical Coding
Nutrition and Dietetics
Occupational Therapy Assistant
Physical Therapy (Newark & Blackwood)
Physician Assistant
Radiologist Assistant

SHP Programs NOT Requiring a Criminal Background Check:

Biomedical Informatics (PhD, MS)
Clinical Laboratory Sciences (MS)
Clinical Trials Sciences
Health Care Informatics
Psychiatric Rehabilitation (PhD, MS, BS)
Psychosocial Rehabilitation (AS)
Rehabilitation Counseling

Yes, by policy you are required to have health insurance coverage if you are full-time or a part-time student participating in a clinical course. You will automatically be billed for the school’s sponsored plan on your tuition bill unless you qualify for a waiver. The current Rutgers health insurance agent is University Health Plans (UHP) and the current carrier is United Health. More Detail

If you are a F/T student or a student participating in a clinical course and you can prove that you have comparable coverage to the University-sponsored plan, request a waiver by completing a waiver form located on the UHP web site before deadline.

Students are expected to actively monitor their billing account through the portal (my.rutgers.edu).  If you have been billed, you will see an entry for  the Health Insurance Fee, SHP on your account. Click Path to online bill: Portal log in >Banner Self-Service Channel on  middle column of  Welcome tab> Student Enrollment Services link  in channel >Student Records tab. You can retrieve billing and schedule information within the Student Records tab.

You can find an online waiver form at UHP Waiver Form. The form is automatically sent to UHP.

For information on waiver activation/deadline periods for the 2014-2015 year please click here.

Note: Remember to click on the submit button after you complete the form. It is essential for you to keep a printed copy of the UHP e-mailed confirmation message for your records. After submission, If UHP has any questions during the waiver review period, they will contact you directly.

Yes. You can enroll in the Rutgers/SHP-sponsored plan by completing the Optional Student Enrollment form on the University Health Plans web page and make arrangements for full payment directly to University Health Plan. Rutgers is not responsible for processing this enrollment. (Note: Students enrolling into optional plan through UHP will see in Section 1 of the Enrollment Form on the UHP site that Rutgers verification is requested. You may disregard this section. UHP will verify your eligibility through Rutgers. Please send the enrollment form and payment directly to UHP.) 

You are permitted to enroll in the Rutgers plan after the enrollment deadline if a qualifying event (loss of other coverage) occurs. Examples of qualifying events include age limit under parent’s policy, marriage, etc.. You must supply written proof that your other coverage has terminated through a qualifying event. Once you have terminated from your current insurance carrier, you have 31 days after your termination to enroll in the Rutgers student health insurance plan.

Approximately two weeks after the semester of coverage begins, United Health will e-mail policy information and an ID card to insured parties at the student Rutgers e-mail address.  New policy information should have been sent directly from United Insurance via e-mail.  Students may also contact United Health directly at: (800)-505-4160 to obtain a membership ID number.

Please contact United Health at (800)-505-4160 to request a replacement card.

Yes, you can purchase coverage for your dependents. There are specific deadlines for enrolling your dependents. Go to University Health Plans FAQ for more detail. You can obtain a copy of the dependent enrollment form by logging on to UHP website or call UHP at (800) 437-6448. (Note:  Students enrolling in optional plan through UHP will see in Section 1 of the Enrollment Form on the UHP site that Rutgers verification is requested. You may disregard this section.  UHP will verify your eligibility through Rutgers.  Please send the enrollment form and payment directly to UHP.) 

If you have been covered by this plan for 31 days, your enrollment is not refundable and you will continue to be insured through the period for which you paid.

RUHere Verification

Starting in spring 2019, all Rutgers Biomedical & Health Sciences students will be required to confirmation their registration and attendance for the term. All RBHS students must participate in RUHere or your term registration and financial aid will be cancelled.

The link for RUHere will appear when attempting to access any online system which requires log-in with your Rutgers Net ID a few weeks before the start of the semester. (i.e. email, myRutgers, learning management systems, etc). Once you log-in, you will be presented with a pop-up window where you will be able to confirm your enrollment plans for the upcoming semester. For a step by step review of the RUHere process, you can visit webpages for the Offices of Financial Aid, Registrar and Student Accounting, Billing and Cashier Services.

Please ensure you complete the RUHere process and do not log out of the system early. If you do not receive a message confirming completion of the process, then you have not reached the end of the process, and must start again.

If you are NOT planning to enroll for the upcoming semester, please respond to the RUHere prompt accordingly. For information on the SHP leave of absence and withdrawal policies and processes, please contact us at enrollmentservices@shp.rutgers.edu or 973-972-5454.

If you have a question regarding the RUHere process, email ruhere@rutgers.edu.

Students that attempt to log-in to the student portal unsuccessfully three times will have their access pin disabled. Students will then need to contact the