Please see below the 3 different status
types that students may be placed on when not
enrolled for the current term or upcoming term(s).
All students must either be enrolled or be placed
on one of the statuses listed below.
To request to be placed on a specific status,
please submit the required forms to
Enrollment Services. If required, the form will
be sent to the Program for approval. The Program
will then reply to Enrollment Services with
their decision and the student's status will
Students who do not re-enroll upon the expiration
of any of the statuses below, will be administratively
withdrawn from the School by the Registrar's Office.
Students who have been administratively withdrawn
will need to apply for re-admission as well
as pay the application fee and comply with the readmission policy.
Leave of Absence
Withdrawal from Program
Please see below for a description of each status.
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A student on Maintaining Matriculation is defined
as a student who is approved to complete unfinished
work required for courses from previous semesters,
but is not involved in any academic enhancement
outside their usual curriculum. Such a student
is not taking any new courses but will be registered
for the School-specific version of a course
entitled “Maintaining Matriculation”.
Examples of students eligible for Maintaining
• Student who is working on an Incomplete(s)
from a previous term.
• Student who is awaiting graduation due
to missing a graduation date or studying for
passage of board exams.
Students wishing to be placed on Maintaining
Matriculation should submit a Maintaining Matriculation Form
** This form will be forwarded to your Program
for approval. Completion of this form and receiving
approval from your department will enable SHP
to accurately report students as active in their
current program ** Students who file for Maintaining Matriculation will be assessed a $100 administrative fee.
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Any student who wishes to request a Leave of Absence (LOA) must submit a completed Leave of Absence form to their program director for approval indicating the reasons for the request. LOA’s must be requested before the end of the Add/Drop period unless there are extenuating circumstances (such as medical or military) that prohibits a student from completing the term. This form is available through the Office of Enrollment Management on the SHP website at: http://shp.rutgers.edu/current_students/Forms/documents/Leave%20of%20Absence%20Request%20form.pdf . The student must indicate the reason for the request (medical, personal, or military). If the request is based on medical reasons, the student is required to provide documentation from their physician. The documentation need only address the issues affecting the student’s ability to perform essential duties (as outlined by the program) and not sensitive medical information. Students should consult with their program director regarding the essential duties of the program.
Once the LOA is approved by the program director, the LOA form will be sent to the Office of Enrollment Management. The date the form is approved by the program director and received by Enrollment Management is the date the student will be placed on LOA. Enrollment Management will confirm the LOA request decision via email to the student and provide the date by which the student must return to school. A Leave of Absence may be granted for a period of up to one academic year per request. Students who do not return after the expiration of the Leave of Absence will be administratively withdrawn due to inactivity. Students who are granted an LOA during the course withdrawal period (after the Add/Drop period ends) will receive W grades in all enrolled courses on their academic transcript and will be assessed a refund according to the withdrawal schedule.
When a student wishes to return from an LOA, they must submit a return from LOA request form. This form is available through the Office of Enrollment Management on the SHP website at:http://shp.rutgers.edu/current_students/Forms/documents/Leave%20of%20Absence%20Request%20form.pdf. The return from LOA request must be submitted and approved by the student’s program director. Students are required to fulfil all conditions set by the program director to return from a LOA. The Program Director may deny return from a LOA if all conditions for return have not been met. Likewise, the Office of Enrollment Management may deny return from a LOA, if the student has not obtained a Program Director’s written confirmation that all conditions established for the Leave of Absence have been met. Return will also be denied if there is outstanding tuition or fees, or other encumbrances exist.
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A student wishing to officially withdraw from
the school must consult with their Program Director,
complete the Program Withdrawal and Course Withdrawal Form
and forward to the Registrar's office. The form will
be forwarded to your Program for approval.
Students with outstanding balances are not entitled
to receive, or to have sent on their behalf,
transcripts of their academic work until such
encumbrances are satisfied. An exit interview
may be scheduled with various departments (i.e.
Financial Aid, Student Loans...).
Once the Program has approved the withdrawal
and all encumbrances have been met, the withdrawal
will be processed and the student's graduation
fee will be reversed and distributed if applicable.
Students are encouraged to call the Office of Enrollment Services- Registrar's Office at 973-972-5454 if they have any questions regarding their student status.